Time blocking is a fantastic technique that you can use to supercharge your productivity and gain more control over your schedule. Essentially, you divide your day into blocks, each dedicated to a specific task.
This way, instead of looking at your never-ending to-do list, you can break down each task and see how you can fit it into your schedule. The best part is that there are a number of apps that you can use for time blocking. Here are seven of the best ones.
TickTick is a simple, yet powerful to-do list and task manager app that can help you get your life in order. With its sleek design and easy-to-use interface, TickTick makes it easy to keep track of all your tasks, both big and small. Many consider it to be the best to-do app for Android devices.
You can create unlimited lists and tasks, set reminders, and even share your lists with others, so they can help you stay on track. TickTick is available on both iOS and Android devices, as well as on the web, so you can access your lists from anywhere.
More importantly, it lets you plot your to-dos on a calendar, making it easier for you to block time off and get work done. If you’re the type of person who always has a million things going on at once, this is one of the best apps for timeboxing and ticking things off. It also syncs seamlessly with other calendars, such as Google Calendar.
Download: TickTick for iOS | Android (Free, paid subscription available)
ClickUp isn’t just a time-blocking app; it’s a productivity powerhouse that can help you organize your tasks, manage your projects, and get work done in a faster and more efficient manner.
It offers a plethora of benefits, but some of the most noteworthy include increased productivity, better time management, and you can even set and track your goals in ClickUp. The Workload view in ClickUp is incredibly effective for time blocking, letting you plan and monitor your overall work capacity for the day.
This way, you won’t overwhelm yourself. While ClickUp has many features, the reason why it’s so popular is that all of them perform really well. From creating task dependencies and relationships to tagging, ClickUp is a great tool to use if you’re serious about becoming productive.
Download: ClickUp for iOS | Android (Free, paid subscription available)
Clockify is a time-tracking app that can be used for both personal and business purposes. It’s easy to use and has all the features you need to stay on top of your time.
Unlike other apps that often contain additional features that you might not need, Clockify is primarily for time tracking. You open up the calendar (syncing is available), decide how much time you want to block off, and create an entry. Its simplistic user interface and feature set make it one of the best free time tracking apps for deep work.
Not only does it track the time, but it can also generate reports at the end of a month, for instance, allowing you to bill a client, for instance. Or, if you’re looking to optimize the way you work, you can just analyze these reports to see where you spent the most time and what you can do better.
Download: Clockify for iOS | Android (Free, paid subscription available)
As the name suggests, TimeBlocks is a simple app that you can use for planning your tasks, blocking time on your calendar, and getting to work. One of the reasons why TimeBlocks is so popular is because it replicates the feel of scheduling on paper.
You can look at your daily schedule, add items in, and essentially “flip” through pages as you move through your monthly calendar. It lets you drag and drop time blocks and syncs in real-time with third-party calendars, including Outlook, Apple, Google, and more.
Download: TimeBlocks for iOS | Android (Free, paid subscription available)
TimeCamp is a cloud-based time-tracking solution that businesses can use to track employee productivity. TimeCamp automatically starts tracking time as soon as an employee logs into their computer, which makes it easy to get started with the software.
You can generate handy timesheets to track progress and get a comprehensive view of time spent per task. For end-users, TimeCamp is a viable solution for time blocking.
You can create projects and then divide them per task. There’s also a handy productivity assistant built-in, showing productive and idle time. Even though it’s designed for teams, you can use TimeCamp individually for personal time-tracking and auditing your productivity and performance.
Download: TimeCamp for iOS | Android (Free, paid subscription available)
6. Toggl Track
Toggl Track is a web-based time-tracking solution that works by allowing users to track their time via a timer. Users can start the timer when they begin working on a task and stop it when they finish the task.
Toggl Track also allows users to create projects and tag their tasks, so they can easily track their progress and see how much time they are spending on each project.
It syncs with external calendars, and even has a Pomodoro timer built in. If you’re a fan of the Pomodoro technique and need an app to keep you in check, this is a great option. Because it’s so popular, it integrates seamlessly with hundreds of other tools.
Download: Toggl Track for iOS | Android (Free, paid subscription available)
Sunsama’s mobile app works as a companion to its desktop app, so you’ll need to log in from your laptop to use it fully. However, once you do, you’ll realize that it’s a great option for blocking time off on your calendar. The reason why Sunsama is so popular is that it doubles down on a few core features, and executes them really well.
Instead of offering full-fledged project management options, Sunsama offers an array of integrations for all popular apps, including Notion, Asana, Jira, Trello, and more.
You can create guided daily plans (from your computer), add tasks (or pull them from another app), and then see all the things you have to do and the time you’ve allotted for them.
Download: Sunsama for iOS | Android (Free, paid subscription available)
Time Management Is a Vital Skill for Success
The key to effective time management is to start by tracking your time. As you do, you’ll realize some productivity hacks work for you, and some don’t. For instance, some people perform better when they use visual time management techniques, while others prefer blocking off time on their calendars when they work.
If you work in a company, time blocking can be quite effective, as you can use it to let people know that you’re busy working and don’t want to be disturbed. Many of these apps also let you auto-decline meetings if you choose.