7 Tips and Tricks to Master Pages on Mac

Pages is basically Mac’s equivalent to Microsoft Word. While you can also use Word on your Mac, the Pages app offers a lot of benefits you might want to take advantage of.

If you’re just starting out with Pages, here are some of the best tips to master the app on your Mac.

Customize toolbar pages Mac

The Pages toolbar at the top of the app is filled with useful tools and features to help you work faster and be more productive. However, if you don’t like the default toolbar, you can easily change it to have your favorite features. Here’s how:

  1. Click View at the top of your screen.
  2. Go to Customize Toolbar.

Your Mac will open a new menu with a bunch of jiggling icons, and you’ll see your toolbar is jilling too. All you need to do is drag any item you want into your toolbar and drop it there. You can also drag any item on your toolbar and move it wherever you want.

Once you finish customizing your toolbar, click Done in the bottom right corner of the window. And, if you don’t like the final result, you can drag the default toolbar located at the bottom of the window to your current toolbar to reset it.

2. Show Your Word Count

Show word count Pages Mac

If you’re working on a big project, or doing some school home work, viewing your word count on Pages every now and then might be helpful. By default, Pages won’t show you how many words you’ve written, but you can change that by following these steps:

  1. Click View at the top of your screen.
  2. Select Show Word Count.

You’ll see the word count right at the bottom of the app. If you want to know the specific word count of a paragraph or sentence, all you need to do is highlight it, and you’ll see the word count for that particular section.

Also, if you find your word count distracting, you can follow the same steps and click Hide Word Count, or use your Mac’s keyboard shortcuts and press Shift + Command + W.

3. Protect Your Files With a Password

Password protect documents Pages Mac

Even if you use your Mac’s built-in security features, you might still want to add an extra layer of protection to your Pages documents. Fortunately, you can easily password-protect your files like this:

  1. Click File at the top of your screen.
  2. Select Set Password.
  3. Enter your password.
  4. Enter your password again to verify it.
  5. If you want, you can also add a hint in case you forget your password.
  6. Click Set Password in the bottom right corner of the window.

And that’s it. You’ll need to enter your password the next time you open your file. Also, if you use Touch ID on your Mac, you can select Open with Touch ID, so you don’t have to enter your password every time you want to check your documents.

4. Customize Auto-Correction on Pages

Customize Auto Correction Pages Mac

Using auto-correction on Pages is a great way to make sure you’re writing properly. Moreover, you can customize this feature to work exactly how you need it. All you need to do is follow these steps:

  1. Click Pages in the top left corner of your screen.
  2. Go to Settings.
  3. Select the Auto-correction tab at the top of the window.
  4. Customize auto-correction however you want. Click Ignored Words to add words you want Pages to ignore when you write them so it doesn’t correct them automatically.
  5. When you’re done, close the window.

5. Save Documents as Word Files

Save as Word documents Pages

While there are many reasons why Pages is better than Microsoft Word, most people will still prefer the latter. Fortunately, there’s a way for you to save all the work you do on Pages as a Word document in just a few steps.

  1. Click File at the top of your screen.
  2. Go to Export to.
  3. Select Word.
  4. If you want, click Require password to open and add a password to your document.
  5. Click Next.
  6. Select the name of the file and where you want to save it. Then, click Export.

And that’s it. Your Mac will save the document in the folder you selected as a Word file. If you need to, you can use these same steps to save your file as a PDF or an EPUB file.

6. Keep Track of All the Changes You Make

Track changes Pages Mac


One of the coolest features Pages has to offer is the ability to track the changes you make to your files. Not only that, but you can also review and reject changes if you need to. Here’s how:

  1. Open any document in Pages.
  2. Click Edit at the top of your screen.
  3. Select Track Changes.
  4. Make any changes you want.
  5. If you want to see all the changes you or someone else made, just click the View menu in the top left corner of your screen (below your toolbar).
  6. If you or someone else is reviewing the changes in a document, you can click Accept or Reject the changes.

If you don’t need to track your changes anymore, you can follow the same steps and select Turn off tracking.

7. Reduce a Document’s Size

Reduce file size Pages Mac

If you plan to save a lot of documents, it’s best to reduce their file size, so you don’t fill your Mac’s storage immediately. This is how you do it:

  1. Choose the file you want.
  2. Click File at the top of the screen.
  3. Select Reduce File Size.
  4. Change the settings to reduce the file size, and then click Reduce a Copy.
  5. Give the copy a name and choose where you want to save it. Then, click Save.

Remember that you can only use this feature if your documents have images. Also, keep in mind that this will create a reduced copy of your document, so make sure you identify it properly, so you don’t mix your documents up.

Master Pages on Mac

Now it’s your turn. As you can see, the Pages app on Mac is a powerful tool for work and school, and there are many things you can do with it. Of course, the app has a lot more to offer, so try Pages and use the best tips that work for you.

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